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Contact UsSync services and shifts to your calendar
Settings > Calendar Sync gives you two private, read-only links. Add them to Apple, Google, or Outlook and your services and shifts show up there.
Your shifts and the next grease job belong in the calendar you already check. Calendar Sync gives you a private link for each, and once your calendar app subscribes, changes in WashUp show up there on their own.
What you'll need
- Super Admins, Admins, and Team Members each get their own links. Service Partner accounts and Location Login don't have Calendar Sync.
- The Services link needs Services switched on at one of your locations, and the Employee Scheduler link needs the Scheduler.
What each link shows
| Calendar | What's in it |
|---|---|
| Services | Every service at the locations you pick: each one's next due date, marked Upcoming or Past Due when it is, plus every completed one on the day it was done |
| Employee Scheduler | Only your own published shifts and breaks, approved time off, and published location events you made or were invited to, from 30 days back to 12 months ahead |
Both are read-only. You change things in WashUp, and the calendar follows. Your availability, drafts, and anything still waiting on approval never appear.
Add a link to your calendar
To subscribe:
- Select your name in the lower-left corner, then Settings.
- Under My Account, select Calendar Sync.
- On the Services or Employee Scheduler card, select Apple, Google, or Outlook under Add to calendar.
- Select the button in the panel, such as Add to Google Calendar, and confirm in your calendar app.
If the button doesn't work for you, the panel lists the steps to paste the link in by hand. Select Copy beside iCal feed URL to get it.
Pick locations, or replace a link
To change what a link covers:
- On the card, open the three-dot menu and select Revoke & regenerate link.
- Tick All locations, or tick the locations you want.
- Select Regenerate link.
The old link stops working straight away. Subscribe again with the new one.
- Calendar apps check for changes on their own schedule. Google can take up to a day, and Outlook usually every 3 to 6 hours. Last checked on each card shows which app last picked up the link.
- Times use each location's own time zone, so a shift reads in local hours wherever you open it.
- Anyone with the link can see what it shows. Treat it like a password, and regenerate it if it's been shared.
Common questions
Can I edit a shift from my calendar?
No. The calendar is read-only. Change the shift in the Employee Scheduler and the calendar updates the next time it checks.
Will my team see my calendar?
No. Each link is personal to your account. Your Employee Scheduler link shows only your own shifts, not your team's.
What happens if I'm taken off a location?
Its services drop out of your Services calendar the next time it checks. Your Employee Scheduler calendar only ever holds your own shifts, so those stay. If your account is deactivated, both links stop working.