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Contact UsCreate a one-time task
A one-time task is a job that happens once. Add it from the Tasks page, drop it into a routine list, and it never comes back.
A hose blew on the pressure washer this morning and someone has to swap it before close. That's a one-time task: it lands in today's list, gets done, and never comes back.
What you'll need
- Available on the Bundle plan, or on a Custom plan that includes Tasks.
- The Task Library and One-Time buttons aren't shown to Team Members, so this is an Admin and Super Admin job.
- At least one routine task list at the location. Every one-time task has to live in one.
Add a one-time task
To create a one-time task:
- Select Tasks in the side menu.
- Select One-Time.
- On the Create one tab, type the job into Task Name.
- Choose a Task List. Only routine lists are offered.
- Pick someone under Assign To if you want it on one person.
- Select Show beside Advanced Options to set a time frame, require a photo or notes, or make it admin-only.
- Select Create.
Create stays greyed out until Task Name and Task List are both filled in. The task shows up in today's list as soon as you save it.
Start a situational list for the day
A situational list is shoveling the driveway after a snowstorm—built in advance, used only when the weather turns. Nothing from it appears in anyone's day until you pull it in.
To pull tasks from a situational list:
- Select Tasks, then One-Time.
- Select the Use situational list tab.
- Choose the list under Select a Situational Task List.
- Tick the tasks you want under Tasks to Import.
- Select Import Selected Tasks.
Each one you tick becomes a one-time copy for today. Once it's completed, it won't appear again.
- A one-time task is always created for today. There's no date field on the form.
- With no routine list at the location, the form reads No routine lists available and points you at Create a routine list first.
- Ticking Repeat throughout the day under Advanced Options creates one copy per slot instead of a single task.
Common questions
Can I schedule one for next week?
No. A one-time task is always created for today. For work on a set date, add it to a routine list with a frequency.
Who can do this?
Only Admins and Super Admins get the One-Time button. Anyone at the location can complete what it creates.
Can I change it later?
Yes, until it's completed. Open the task to edit its description or its options.