Every task list in WashUp is one of two kinds. A routine list runs on a schedule you set. A situational list sits ready until someone starts it. Pick based on one question: does this work happen on a rhythm, or only when something happens?
A routine list is taking out the trash every Tuesday night. A situational list is shoveling the driveway after a snowstorm.
| Aspect | Routine | Situational |
|---|
| What it is | Work that repeats on a schedule | Work that only happens when something does |
| When tasks appear | WashUp creates them on the days you set | When someone imports the list as one-time tasks |
| Car wash example | Opening checklist, every morning at 6 | Rainy-day checklist, after a storm |
| Frequency options | Daily, Weekly, or Monthly | None—there's no schedule |
| Who starts it | Nobody. Set it once and it runs | Someone on shift has to import it |
| The downside | Can feel repetitive for your team | Someone has to remember to start it |
How you start a situational list
There's no activate button on the list. You pull its tasks into today's work as one-time tasks.
To use a situational list:
- Select Tasks in the side menu, then One-Time.
- Select the Use situational list tab.
- Choose the list under Select a Situational Task List.
- Tick the tasks you want and select Import Selected Tasks.
The tasks land in today's list as one-time copies. They don't repeat, and once they're complete they're done.
Which one should I build?
| What needs to happen? | Use |
|---|
| The same checks every opening, every closing, every shift | Routine |
| A monthly deep clean of the backroom | Routine |
| Extra mat cleaning and squeegee work after rain | Situational |
| Prep before a holiday rush or a big local event | Situational |
| Recovery steps after the tunnel goes down | Situational |
Good to know- Both kinds carry a Task Aging setting, and it can't be changed after the list is created. See Task Aging enabled vs disabled.
- A situational list built by hand creates no tasks until someone imports it. One brought in by CSV creates tasks straight away.
- Duplicating a list to another location copies the tasks and their settings, but not any linked inspections.
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