We’ve added Calendar Sync to WashUp, so your services and your own work schedule show up in the calendar you already use—Apple Calendar, Google Calendar, or Outlook. Subscribe once, and changes in WashUp follow on their own. You’ll find it under Settings > Calendar Sync, for Super Admins, Admins, and Team Members.

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Two calendars, one for each job

Calendar Sync gives you 2 personal links, one per feed:

• Services: Every service and PM at the locations you choose. The next one sits on its due date, titled Upcoming or Past Due when it gets there, and every completed service stays on the day it was done. Each entry carries the equipment, wash bay or area, frequency, priority, progress, who it’s assigned to, and a link back to the service in WashUp.
• Employee Scheduler: Only your own published shifts, breaks, approved time off, and the events you created or were invited to—not the whole team’s schedule. It covers the past 30 days and the next 12 months.

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So next week’s top brush replacement and the RO machine’s filter change sit on the same calendar as the rest of your week, and once your crew subscribes, Saturday’s opening shift shows up right on their phone.

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Each card works once its module is on at one of your locations. With Services or the Employee Scheduler off everywhere, the card shows Feed not available.

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Add it with one button

Under Add to calendar, select Apple, Google, or Outlook, then Add to Apple Calendar, Add to Google Calendar, or Add to Outlook. Your calendar app opens and asks you to confirm.

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Prefer to do it yourself? Select Copy next to the iCal feed URL and follow the steps under Or add it yourself. Google Calendar and Outlook only add a calendar from a link in a browser—at calendar.google.com or Outlook on the web. Once it’s added, it shows in their phone apps too.

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The Last checked line under each link shows which calendar app picked it up and when, so you can tell it’s working.

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Choose locations, or start fresh with a new link

New links cover All locations. To narrow a feed, open the card’s menu and select Revoke & regenerate link, then choose All locations or search for the locations you want and select Regenerate link.

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Regenerating issues a new link and the old one stops working, so re-subscribe with the new one. Do the same if a link ever gets shared by mistake.

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Good to know

• Read-only: the calendar shows what’s in WashUp. To change a service or a shift, change it in WashUp.
• Personal links: each link is tied to your account. Anyone with it can see what that feed shows, so keep it private.
• Local times: every item uses its own location’s time zone, so a feed that covers locations in different time zones still matches each one’s hours.
• Refresh timing: your calendar app decides how often it checks. Google usually updates within a few hours and can take up to a day; Outlook usually checks every 3 to 6 hours.
• Who gets it: Super Admins, Admins, and Team Members. Location Login and Service Partner accounts don’t have Calendar Sync.

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Open Calendar Sync in WashUp to explore the update.

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Have questions? Reach out at contact@washup.solutions.

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Related Articles

• Sync services and shifts to your calendar
• Intro to Settings
• Intro to Services
• Intro to My Schedule
• Build, publish, and copy a schedule